This policy, together with our terms of use and any other documents referred to in either document, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
By visiting this website, you are accepting and consenting to the practices described in this policy.
For the purpose of the Data Protection Act 2018 (Act) and the EU General Data Protection Regulation, the data controller is LVS Ascot, a charity registered in England and Wales under charity number 230011, with its registered office at London Road, Ascot, Berkshire, SL5 8DR. We are a registered data controller with the Information Commissioner’s Office under number Z7511344.
Our nominated representative for the purpose of the Act is Farhan Farooq.
We will collect and process the following categories of data about you:
All information about you that we collect or receive, whether of a personal or technical nature, may be used by us in the following ways:
Information we receive from other sources. We will combine this information with information you give to us and information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).
We may share your information with:
We will disclose your personal information to third parties:
No disclosure or transfer of your information will be to persons or entities outside of the European Economic Area (EEA).
All information that you provide to us is stored on our, or our selected business partners’, secure servers within the EEA, for a period of 7 years, and we will take reasonable steps to protect your information in accordance with this policy, including (without limitation):
Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of any data transmitted to the Site; and any such transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
You have the following rights under law in respect of your personal information:
Should you wish to exercise any of these rights, you may do so at any time by writing to us at the address given below. In some cases, we are permitted to charge a small fee of no more than £10 in respect of our administrative costs.
If you feel that your rights have been breached in any way, you should contact Farhan Farooq at the address given below or lodge an official complaint with the Information Commissioner’s Office via their website (Information Commissioner’s Office) or by writing to:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
The Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Any changes we make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Farhan Farooq at farooqf@ltcharity.org.uk.
If you have any further questions about how we collect and process your data, you can contact us in one of the following ways:
If you are not happy with the way your data has been handled by us and feel unable to resolve the issue with us, you can complain to the ICO:
Your privacy is important to LVS Ascot. The information below sets out how we use and protect the information we may hold about you.
Data we hold
When you become a member of the LVS Ascot Alumni we will collect your name, email address, graduation year, school house, current employment or education status, current location and your marketing preferences should you wish to be contacted. This will be used to contact you regarding Alumni related matters.
How do we store your data?
Your data is stored digitally with Mailchimp, for which you can find their privacy policy here
How long do we keep your data for?
Your data will be kept until you request to leave the LVS Ascot Alumni, at which point it will be destroyed.
Who do we share your data with?
We do not share your data with any other organisation or 3rd party
Your rights
Under the GDPR you have several legal rights regarding your data. The rights are as follows:
The Right to be informed
The Right to access your data
The Right to erasure
The Right to object
The Right to rectification
The Right to restrict processing
The Right to data portability
Further Questions
If you have any further questions about how we collect and process your data, you can contact us in one of the following ways:
Email: dpo@lvs.ascot.sch.uk
Letter:
FAO: Data Protection Officer
LVS Ascot
Heatherly
London Road
Ascot
SL5 8DR
If you are not happy with the way your data has been handled by us and feel unable to resolve the issue with us you can complain to the ICO:
Information Commissioners Office
Phone: 0303 123 1113
Website: Information Commissioner’s Office Concerns